Hellotime: modern resource planning software that feels like magic

Hellotime is a resource planning software designed with simplicity in mind. Creative and tech teams engaged in client work don’t require complex planning solutions. Instead, they need a straightforward tool tailored for the modern web. That’s why Hellotime has been developed using the latest JavaScript tech stack, allowing for a user interface that’s modern, fast, and doesn’t require any upfront training.

Unlike other resource planning solutions, from Google Sheets to specialized tools, Hellotime stands out as the simplest and most effective option for agencies, creative studios, and tech teams involved in client work.

With Hellotime, you can easily manage how much time your team will spend on projects, including the duration and cost. All of this is accessible from a single, easy-to-use page with all the information you need.

What is resource planning software and why it matters

A resource planning software can make or break the business of an agency. Resource planning is the fundamental operative platform around which a team works. It determines who will do the job, for how long, and for how much of their time. With this idea in mind, it’s crucial to find a solution that meets the demands of creative and tech teams doing client work.

Resource Planning using spreadsheets

Companies often begin resource planning with familiar tools, like Google Sheets. Initially, using Google Sheets for resource planning is a practical choice. You can start with a basic setup listing projects, responsible people, and their timelines. For more detail, you can organize projects by person and create timelines.

Using spreadsheets for resource planning comes with advantages. It’s flexible, allowing customization to fit your needs, and it’s simple, focusing on essential features for ease of use.

However, as a company expands, relying on spreadsheets for resource planning can become problematic. Growth in staff, projects, and roles makes spreadsheets cluttered, challenging to manage, and error-prone. Overloaded with data, it’s tough to maintain a clear overview, and constant updates become a time-consuming task. This can lead to missed opportunities and deadlines, frustrating clients. Switching to dedicated resource planning software might be the solution for scaling companies.

Existing resource Plannings software

On the flip side, there are dedicated resource planning tools designed for when spreadsheets no longer suffice. The market offers a variety of resource planning software, typically featuring enhanced capabilities like time tracking, invoicing, leave management, and project management. These tools offer detailed control over daily and hourly tasks.

The main advantage of such comprehensive tools is their all-in-one approach, making them suitable for larger organizations. They combine Human Resources and Project Management functions, ideal for big studios and companies.

However, these advanced tools have drawbacks. They often require extensive training to master their numerous features, which can be a hurdle for smaller teams seeking simplicity. Additionally, the cost of these tools can be high, with prices increasing with the number of users or managed employees. This expense may become prohibitive for small to medium businesses as they grow, even with just 20 people, with costs soaring into hundreds of dollars monthly.

Why good design matters

In the world of resource planning software, both simple tools like spreadsheets and complex apps often fall short for small to medium-sized teams. The issue is that these tools can be either overly simplistic or too intricate. They fail to address the detailed requirements of these teams.

Teams in creative and tech fields serving clients require well-designed resource planning software. They need software that is clear, quick, and enjoyable to use.

Firstly, resource planning software should be straightforward. It should avoid visual clutter and unnecessary complexity. Secondly, it should be user-friendly. No extensive training should be required for users to get started. Everything should be intuitive. Lastly, the software must be pleasant to use. Difficult and frustrating interfaces discourage regular use. Well-designed software supports the development of a routine. It makes resource planning a regular task.

Hellotime is modern and carefully designed resource planning

Hellotime is modern and carefully designed resource planning

Hellotime stands out because it’s designed for these situations. It finds the perfect middle ground, offering just what’s needed without making things too simple or too complex. It’s made specifically for small to medium teams, making sure it’s both functional and easy to use. Hellotime is easy to use and has all the features needed, showing what good design is all about. Every part of it works together well, making planning resources efficient and enjoyable.

Easy-to-use resource planning

Hellotime is as simple as a spreadsheet and as powerful as only an app can be. Everything you need to do can be managed directly on the timeline, which means you don’t have to click through multiple pages to find what you’re looking for. It’s designed for intuitive actions, so creating projects, adding team members, and planning out work allocations can be done effortlessly.

Making the decision to adopt Hellotime can take as little as five minutes. Getting everything set up won’t take longer than 30 minutes. This approach to resource planning ensures that you spend less time figuring out how to use the software and more time on what really matters: organizing your team’s work efficiently.

Designed for clarity

Designed for clarity

Hellotime makes resource planning straightforward. You have two ways to view your plans: a quick overview for a fast check or a more detailed look when you need to see more information. This lets you either get a general idea or look more closely at the details, depending on what you need.

You can focus on “People” or “Projects”. If your main concern is managing your team’s time well, so no one is too busy or has too little to do, then the “People View” is for you. It helps you see how everyone’s work is planned, making it easier to make sure work is evenly spread out.

If you’re setting up a new project and want to focus on that, the “Projects View” will help. It allows you to concentrate on organizing your project, figuring out what tasks need to be done, and who should do them. This view is all about making sure your project’s needs are met by the right team members.

Projects View

Also, Hellotime Insights transforms complex data into something straightforward and engaging. You can easily see what projects are active, understand your team’s workload, check who’s busy this week, find out who will be available soon, and identify which projects require the most effort. This feature makes it simple to get a quick, clear view of how your team and projects are doing, anytime you want.

Hellotime simplifies resource planning. Whether you’re looking at how your team is doing or focusing on a specific project, Hellotime provides an easy way to plan everything.

Crafted for aesthetic appeal

Crafted for aesthetic appeal

At Hellotime, we believe that attention to detail is not just for show. Our commitment to pixel-perfect design is a testament to our dedication not only to aesthetics but to functionality as well. We understand that a user interface needs to be simple, consistent, and enjoyable to interact with. This philosophy stems from our belief that good design is a form of respect for our users and their valuable time.

We argue that a beautifully designed software doesn’t just catch the eye—it actually helps users spend less time navigating the tool, allowing them to concentrate more on their actual work. Beauty and simplicity reflect what tech and creative teams strive for every day, whether they’re working on the technology that powers our world or crafting designs that capture our imaginations. These teams deserve a resource planning tool that matches the quality of their own work.

Hellotime is designed with this in mind. Our work is about creating a seamless, efficient experience that mirrors the excellence tech and creative professionals bring to their projects. We believe that by providing a tool that is as high-quality as the work our users do, we’re not just offering a resource planning solution; we’re enhancing the way they work, one pixel at a time.

Keyboard shortcuts

In today’s world, tech and creative teams expect—and rightly deserve—modern software that keeps up with their demands. Hellotime is a resource planning software built for this era, understanding that speed is not just preferred but essential.

To cater to this need, Hellotime integrates keyboard shortcuts for nearly every action you might want to undertake. Whether it’s creating a new project, adding a team member, or detailing a project, you can do it quickly and with little need to reach for the mouse. This feature is designed to make everything faster, ensuring that users can work in a way that feels as natural as one would expect.

Try Hellotime

If the idea of a modern, fast, and thoughtfully designed resource planning software speaks to you, we invite you to try Hellotime today. We’re eager to welcome you onboard and show you firsthand how Hellotime can transform the way you plan and manage resources.

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